Workforce Development – Employer of Record

Introduction

The Meigs County Department of Job and Family Services (MCDJFS) is a quadruple combined human services agency committed to strengthening families, supporting workforce development, promoting self-sufficiency, and protecting vulnerable populations throughout Meigs County. MCDJFS administers a wide range of federal, state, and local programs and services including public assistance, workforce development (OhioMeansJobs), child support, children services, adult protective services, and supportive employment initiatives.

The agency serves as the county’s workforce delivery system and is dedicated to connecting job seekers, youth, adults, and employers with employment, training, and career advancement opportunities. OMJ-Meigs works collaboratively with local businesses, educational institutions, community organizations, and economic development partners to strengthen the local workforce and address barriers to employment.

Through workforce initiatives funded and administered by programs including Workforce Innovation and Opportunity Act (WIOA), Comprehensive Case Management and Employment Program (CCMEP), Temporary Assistance for Needy Families (TANF), SNAP Employment and Training (SNAP E&T), Benefit Bridge, and other employment and training initiatives, MCDJFS and OMJ-Meigs provide opportunities for eligible participants to gain valuable work experience, develop employability skills, explore career pathways, and prepare for long-term employment success.

As part of these workforce initiatives, MCDJFS and OMJ-Meigs are seeking proposals from qualified organizations to provide Employer of Record (EOR) services for work experience and subsidized employment activities. The selected provider will administer employment-related functions for participants referred directly by agency staff for approved work experience placements.

The awarded provider will serve as the Employer of Record and will be responsible for employment administration functions including payroll processing, wage payment, timesheet collection, tax reporting, workers’ compensation coverage, liability insurance, and related employment documentation for referred participants.

MCDJFS and OMJ-Meigs will retain responsibility for participant eligibility determination, program enrollment, case management, supportive services, monitoring, and oversight of workforce program requirements.

Proposal Availability

Proposals will be available at the following location and hours:

Meigs County Department of Job and Family Services
175 Race Street
Middleport, Ohio 45760
Monday – Friday
8:00 a.m. – 4:00 p.m.

Request for proposal may also be requested electronically through MCDJFS by calling Vince Reiber at 740-444-7603.

MCDJFS reserves the right to reject any proposal in which the offer or takes exception to the terms and conditions of this request for proposals; fails to meet the terms and conditions of the request for proposals, including but not limited to, the standards, specifications, and requirements specified in the request for proposals; or submits prices that the contracting authority considers to be excessive, compared to existing market conditions, or determines exceed the available funds of the contracting authority.

Calendar of Events

Listed below are specific and estimated dates and times of actions related to this Request for Proposal. The actions with specific dates must be completed as indicted unless otherwise changed by MCDJFS. In the event that MCDJFS finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will do so by issuing a supplement to this RFP. There may or may not be a formal notification issued for changes in the estimated dates and times.

Calendar of events

Event	Date
Date of issue	November 2, 2026
Proposals Due	November 18, 2026, by 4:00 p.m.
Contract Executed	December 1, 2026

Funds Available

Funding for services may be supported through various federal, state, and local workforce funding sources including. Funding availability shall be contingent upon allocation levels, grant availability, and approval by the MCDJFS

Limitations

This Request for Proposals does not commit the County to award a contract or to pay any cost incurred in the preparation of a Proposal. The County reserves the right to accept or reject any or all Proposals received to negotiate services and costs with proposers, and to cancel in part or in entirety this Request for Proposals.

All Proposals submitted will remain the property of MCDJFS. Contracts awarded shall be effective December 1, 2026 – June 30, 2027. However, contracts may be amended or terminated during this period if there is a change in Federal, State, or Agency regulations that apply to the contract; a reduction of Federal, State, or local funds; unsatisfactory performance by the Provider as determined by the Meigs County Job and Family Services; or upon thirty (30) days written notice by either party. In addition, MCDJFS has the option, at its exclusive discretion, to extend the contract for a period of up to two (2) years (being extended in one-year intervals). Extension agreement(s) for each additional year will be required.

Proposal Packet

Proposals must be delivered (in person or mail) no later than 4:00 p.m. on November 18, 2026 to the following address:

Meigs County Department of Job and Family Services
Attention: Vincent Reiber
175 Race Street
Middleport, Ohio 45760

Proposals received after that time will be returned, unreviewed, to the proposer. All proposals must be time-stamped by MCDJFS. Proposals not stamped will not be accepted. Proposals received at any other location or after the listed deadline date and time will not be accepted.

Each proposer must submit an original and two (2) copies of its proposal. Proposals should be typed (standard typeface, 12 point) and submitted on 8.5 x 11 white paper (no less than 1" margins) bound securely.

All proposals must be packaged, sealed and show the following information on the outside of the package:

• Proposer’s name and address.
• Request for proposal title: “Employer of Record Services Proposal”
• Proposal due date

Reimbursement

No upfront or startup cost will be paid by MCDJFS. Provider will submit monthly invoices to MCDJFS by the 10^th day of the following month when services were provided. Reimbursement will be made to the provider for services that have been prior approved and referred by MCDJFS.

Eligible Providers

The approach of the Meigs County Department of Job and Family Services is to identify an effective and qualified provider with prior experience in being employer of record. In addition to the requirements stated in this RFP, providers must meet all Local/State/Federal requirements. To be considered an eligible provider, proposers must have all aspects of the requirements in this packet in place upon submission of an RFP.

Proposal

The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified organizations to provide Employer of Record (EOR) services for workforce and work experience activities administered through Meigs County Department of Job and Family Services (MCDJFS) and OhioMeansJobs–Meigs County (OMJ-Meigs).

The selected provider will serve as the Employer of Record provide workforce support services for participants engaged in approved employment activities, who are referred directly by agency staff. MCDJFS and OMJ-Meigs will determine participant eligibility, enrollment, case management, and appropriateness for placement prior to referral to the awarded provider.

Deliverables

• Process weekly payroll, including wage payment and required tax deductions
• Maintain responsibility for workers’ compensation, unemployment insurance, and liability coverage
• Complete all employment onboarding, including I-9, tax forms, and payroll setup
• Maintain approved timesheets and accurate timekeeping records
• Provide payroll documentation and wage records
• Submit invoices to MCDJFS based on agreed rates, including:
  • Approved timesheets
  • Payroll documentation
  • Any applicable cost summaries

Worksite & Placement Deliverables

• Develop and maintain relationships with employers willing to host participants
• Identify and maintain appropriate worksites
• Conduct job development, employer outreach, and placement coordination
• Work with OMJ staff to match participants with worksites

Orientation Deliverable

The provider shall coordinate with OhioMeansJobs Meigs County to provide participant and employer/worksite orientation, or provide orientation independently, as directed. Orientation shall include: program expectations, worksite expectations and attendance, payroll and timekeeping procedures, roles, responsibilities, and communication expectations

Monitoring & Reporting Deliverables

• Conduct and document worksite visits or check-ins
• Maintain communication with participants and employers
• Provide written updates within one (1) week of visits
• Immediately report any issues, incidents, or concerns

Compliance Deliverables

• Maintain all required insurance and employment documentation
• Ensure compliance with all Federal, State, and local laws
• Maintain records necessary to support reimbursement and audit requirements

Proposal Narrative

A.

The bidder must demonstrate organizational capacity, effectiveness and competence in delivering comparable or related services in the prior three years; the relevant experience and qualifications of its personnel; the financial and technical resources available and designated for this contract; and the proposer's administrative and fiscal accountability.

Providers will describe their organization, location, experience and overall capacity to deliver the required,

Describe proposed organizational structure responsible for the management and operation of activities.

What quality assurance systems are in place to ensure the program is operating efficiently and cost effectively, while complying with Federal, State and local employment laws, rules and regulations? How will you implement improvement strategies for performance and services?

Describe additional resources that you will use to effectively operate and manage activities.

B.

The bidder must demonstrate a thorough understanding of services to be offered. The bidder must describe strategies it will utilize to effectively deliver services. Provide the means for verification of collaboration with Meigs County employers and community partners that supports the mission and vision this RFP

Describe specific strategies in creating and implementing a seamless employment system between participants, MCDJFS and worksites.

Describe methods to monitor and manage performance as a participant progresses through the program from enrollment to employment placement and retention.

Describe your exit strategy with participants, agency, and employer.

Budget Narrative

Describe the bidder’s fiscal management system, fiscal organizational structure, cash management, financial capacity.

Describe the bidder’s internal fiscal monitoring systems and techniques used to measure budgeted vs. actual costs.

Provide any additional information that would demonstrate the bidder’s financial and organizational stability.

Proposals will include a detailed budget of program costs. Bids should be based on an hourly rate as those bidding should already be providing the service. Bids may be based on an hourly rate or a flat rate.

Inquiries

Written questions concerning this RFP may be submitted to Vince Reiber, at the address given above no later than 5 calendar days before the deadline for submission of proposals. The Department will endeavor but shall not be required to answer any such request for information. If it does, the answers shall be provided to all persons/firms who have received copies of this RFP and provided its e-mail address to the Department.

Contract Selection Criteria

Prospective Providers are advised that an offer for a contract is made after a review of all proposals received by the Meigs County Job and Family Services.

Proposals will be reviewed for acceptability with emphasis on various factors according to the type of service to be provided. Proposals of past providers will be evaluated and are not guaranteed acceptance.

All Proposals will be evaluated on the following criteria:

1. Meeting the specifications outlined in the RFP;
2. The Provider’s proposal;
3. Past performance, quality of service, reports of customer satisfaction or previous evaluation (if applicable/available);
4. Previous experience in service area with target population; and,
5. Any other pertinent areas as selected by the Meigs County Job and Family Services.

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